Executive Assistant

Macquarie Group
London, United Kingdom
29 Apr 2022
28 May 2022
Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Are you a passionate Team Assistant looking for a new role? Macquarie Capital is currently looking for a Team Assistant in its Advisory and Capital Services business.

Working in a fast paced and varied environment, you will be expected to take ownership of multiple responsibilities and support the existing Executive Assistant team with their workload as required. You will be organised, proactive and with a personable approach to ensure consistent co-ordination.

Your duties will involve helping oversee the day to day running of the office. You will also provide support and assist with overflow work for other administrative staff.

Other responsibilities will include (but not be limited to):
  • assisting the Executive Assistants with duties including diary management and travel arrangements as well as other ad-hoc support duties when required
  • meeting and contact management on salesforce
  • supporting the Executive Assistants with event management and coordination
  • managing phone calls, taking messages, and redirecting when necessary
  • assisting new starter set-ups, transfers, visitors and exits
  • ad hoc support and requests for the broader team
  • compilation and processing of expenses on Concur
  • processing purchase orders and invoices on Coupa; ensuring approvals are actioned as needed
  • printing and binding documents, scanning where required.

To be successful in this role you will:
  • be highly organised and have excellent time management skills
  • have the ability to work well under pressure, manage a high workload, conflicting priorities and deadlines effectively
  • be resourceful and have the ability to work independently as well as within a team
  • have excellent verbal and written communication skills
  • be a positive and approachable individual with the willingness to go beyond the scope of the usual job description
  • have advanced skills in Outlook, Excel, MS Word and PowerPoint.

If this sounds like your next role, then please apply now.

About Macquarie Capital

Macquarie Capital offers global capability in M&A Advisory, Debt and Equity Capital Markets, Principal Finance, and Equity Trading and Research underpinned by deep specialist expertise across a range of sectors. Our people are empowered to think innovatively to address client challenges and originate opportunities, thinking beyond individual transactions to become a trusted adviser and partner over the long haul. From origination to execution, our unique combination of ideas, capital and expertise is transforming opportunity into reality for our clients and partners around the world.

With staff in 35 offices transacting across 31 countries, Macquarie Capital is a truly global business. A role in the team will expose you to a dynamic working environment and the opportunity to contribute to high-profile transactions whilst working in a business with the best people in the industry.

Our commitment to Diversity and Inclusion

The diversity of our people is one of our greatest strengths, and an inclusive workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of 'empowering people to innovate and invest for a better future', we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

Joining Macquarie means you'll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.
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