Fund Accountant / Investment Operations Administration

Employer: OASIS
Location: London, United Kingdom
Salary: £50,000 to £90,000 per annum
Closing date: Jun 5, 2022

Job Function: Other
Industry Sector: Finance - General
Employment Type: Full Time
Education: Bachelors

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Operations Leadership and Management

Ensure proper management of resources and effective, efficient operations in accordance with defined staffing, workflow and delivery
Provide a strong hands on, day-to-day leadership and management presence
Lead by ensuring that operations team leaders and staff clearly understand and embrace the Company's vision, mission and objectives
Work collaboratively with other senior executives to ensure that the Company maximizes operating leverage through performance improvements, work flow efficiencies and system enhancements
Oversee the development of business rules, processes and audit exception arguments
Lead the development and implementation of key performance standards and measures; identify and employ business process improvement strategies and tactics to ensure external and internal KPI objectives are met
Lead the development and implementation of key quality assurance standards and measures; identify and employ quality assurance improvement strategies and tactics to ensure external and internal quality objectives are met
Manage and plan for Company growth to ensure adequate staffing (given training lead times) to meet Client expectations and service level agreements (SLAs); develop staffing models; establish standards; set clear expectations; motivate leaders and staff to achieve goals
Work with management to develop and implement an Operational Team Training Program designed to ensure that staff have the knowledge and expertise to deliver the Company's work products
Ensure training and evaluation of key operations team leaders.
Work with the Head of Admin or Senior Manager to develop and implement appropriate rewards, recognition, coaching and corrective practices to align staff with Company goals; support an open door policy among all staff
Create and maintain all operations policies, procedures, workflows and reports to the Head of Admin or Senior Manager
Oversee all fund accounting and banking functions, departmental budget development, the provision of relevant information for the financial statement preparation and analysis.
Ensure compliance with all the regulatory requirements and portfolio/fund mandates.
Work with the Head of Admin or Senior Manager to manage and plan for all the systems upgrades and resulting update in the process and procedures, ensure that staff are trained adequately and change management processes are followed.

Collaboration

Collaborate with Technology department to develop, test and implement system and business processes enhancements.
Participate and contribute to any special projects as assigned.

Investment Administration

Oversee Portfolio Administration on the department systems and applications (including Sungard Suite & Neoxam):
Checking and confirmation of all trades including but not limited to equities, income, sukuks, deposits and other instruments as allowed by regulation.
Loading and verification of expenses
Capturing income dividends, etc.
Loading of new securities and portfolios in the systems
Valuation and calculation of NAV for the unitized mandates.
The NAV of each fund is calculated accurately at each valuation day in accordance with the regulation and prospectus.
Portfolios are valued completely and accurately (valuation of equity instruments)
Ensure that this figures are reported to the regulators, data services providers, media and clients timeously
Ensure that accurate foreign exchange rates are used in the translation of non-base currency denominated securities and balances are accurately converted into base currency.
Ensure that correct number of shares in issue at each valuation point in the calculation of the NAV
Ensure that the calculation of distributions are done accurately and on time.
Ensure that all the information in the system and applications of the department are accurate and complete.
Ensure that the portfolio and transactions are accurately processed, authorized, and executed in a timely and efficient manner.
Corporate events
Ensure that the various types of corporate actions are captured on the system correctly.
Ensure that investment income accruals are recorded accurately and timeously.
Ensure that investment income are received in the relevant bank accounts on the relevant dates.
Ensure that complex corporate actions including voluntary are captured in accordance with the recommendation of the investment analyst and corporate action committee.
Ensure that withholding tax and WHT tax claims receivable in respect of dividend accrued are accurately accounted for and claimed
Performance fee calculation and Reporting
Ensure the accuracy in the performance calculation as per GIPS standards and prospectus
Ensure accuracy in the performance reporting to clients, data services providers, rating agencies and internally to the relevant department.
Will be responsible for the following:
Continuous Business Process Improvement function
Work flow automation
Procedure manual review and updating and regulation
Industry Updates
Ensure that recons are done timeously and accurately:
Bank recons
Script recons
Systems recons in Neoxam (InvestOne).
Responsible for management of relationship with
Internal departments
Custodians and Depositary
Banks
Regulators
Data Service providers
Service Delivery Management
Client relationship and complaint management
Client satisfaction and timely reporting
Ensure that reporting is done accurately and timeously and this include both external and internal reporting to
Regulators
FCA
HMRC
SCA
MSA
FINMA
FSCA
Institutional Client Reporting
Unitized PortfolioReporting
Data service providers and media
Create, implement and maintain reports and documentation and according to the legislation
Quality reporting to the clients
File management and database records in the systems as well as in hard copies
Updates of new regulation released and inclusion in the procedure manual and business process, exception records of the portfolios compliance with the prospectus
Systems
Ensure understanding of front and back office systems including Neoxam, Xamin, InvestOne, Neoxam

Qualification and Experience Requirement

Excellent academic record.
A certificate in Investment Fund Services and or Professional Certificate in Compliance is prerequisite for this role
Bachelor Degree in Accounting or any other recognized relevant qualification.
5-8 years post qualification experience in back office administration function within asset administration department of a recognized Financial Services Company.
Advanced computer skills, including Word, Excel and PowerPoint
Proven track record of achieving goals; analytical, planning, problem solving and decision making skills

Competencies

Ability to effectively build organization and staff capacity, developing a top-notch workforce and the processes that ensure that the organization runs smoothly.
Capacity for managing and leading people.
Capacity to enforce accountability, develop and empower top-notch leaders from the bottom up, cultivate entrepreneurialism and learn the strengths and weaknesses of the team
Ability to act and react as necessary even if limited information is available.
Ability to overcome resistance to leadership and take unpopular stands when necessary.
Strong interpersonal and organizational skills.
Ability to multi-task and work with limited direction.
Strong attention to detail.
Excellent presentation, verbal and written communication, listening and consultative skills.
Ability to motivate employees and establish a positive team environment.
Driven and self-disciplined.
Strong decision making ability.
Creative and flexible approach to problem solving.
Ability to ensure compliance with rules, processes and procedures.

Fund Accountant / Investment Operations Administration

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