Senior Administrative Assistant

Overview
Group Description
Control Management safeguards BNY Mellon, our clients and their assets. Our teams provide a synergy between control assurance and control operations primarily supporting Operations, Asset Servicing and Issues Services and Loans.
Embedded Control partners with Operations to evolve our first line risk/control framework of controls and ongoing independent assurance to internal and external clients. Streamline interactions and engagements with 2nd and 3rd line parties, drive positive risk management via control education, and client excellence via client engagements/client-centric models.

Job Description:

• Independently completes a wide range of administrative activities in support of a one or more managers who is/are responsible for leading a group or department
• Interacts daily with the assigned manager('s') direct reports and/or team. Interactions may occasionally be at the leadership level
• Supports manager(s) and/or team in completing daily activities and managerial/administrative tasks. Exercises autonomy in troubleshooting a diverse range of sometimes complex issues as they arise.
• Tasks are frequently advanced and complex in nature. Has some latitude for time management and selection of work methods/approach for completion of own work.
• Appropriately and effectively addresses complex issues escalated to the assigned manager('s')/team member('s') office. Displays ability to appropriately interact with leaders during occasional interactions inside the organization.
• Requires ability to effectively prioritize competing requests and switch focus as needed; often must negotiate prioritization of administrative activities with team members/manager(s).
• Participate in ad-hoc special projects or administrative initiatives.
• Other activities often reflect some elements of the professional discipline supported (e.g., HR, Risk, Finance).
• May provide advice/training to new or less experienced team members.
• Performs advanced, diversified and sometimes confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures.
• Schedules meetings, prepares and distributes meeting agendas and minutes. Makes travel arrangements and maintains calendar of appointments for assigned manager(s) and/or team.
• Activities may also encompass disciplines such as event planning, bookkeeping, as well as standard areas like word processing, data entry etc.
• Applies discretion to triage a wide range of requests, questions and problems directed toward the assigned manager(s) and/or team.
  Expected to addresses and/or identify the level of urgency and escalate as necessary.
• May be expected to prepare draft correspondences, memoranda and reports on behalf of and for review by the assigned manager(s) and/or team.
  My establish filing/organizational procedures.

Education/Experience:

• High school/secondary school or the equivalent combination of education and experience is required; bachelor's degree preferred.
• Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred; AA degree or relevant business certifications preferred.
• 5-7 years of total work

Key Words, Phrases, Skills, etc.:
Written communication, verbal communication, intermediate/advance knowledge Microsoft Office, analysis, mulitask, adaptable, problem solving, effective collaboration and communication, critical thinking, detail oriented, project management, dictation/scribe, task oriented, time management

Employer Description:

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.