Facilities Manager

Recruiter
PIMCO
Location
London, United Kingdom
Salary
Competitive
Posted
02 Oct 2022
Closes
01 Nov 2022
Ref
16681401
Job Function
Operations
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
About Us:

We are PIMCO, a leading global asset management firm. We manage investments and develop solutions across the full spectrum of asset classes, strategies and vehicles: fixed income, equities, commodities, asset allocation, ETFs, hedge funds and private equity. PIMCO is one of the largest investment managers, actively managing more than $1.8 trillion in assets for clients around the world. PIMCO has over 3,070 employees in 22 offices globally. PIMCO is recognized as an innovator, industry thought leader and trusted advisor to our clients.

PIMCO is one of the world's premier fixed income investment managers with thousands of professionals around the world united in a single purpose: creating opportunities for our clients in every environment. Since 1971, we have brought innovation and expertise to our partnership with the institutions, financial advisors and millions of individual investors who entrust us with their assets. We aspire to cultivate performance and leadership through empowering our people, diversity of thought, and a commitment to an inclusive culture that engages in our global communities.

Position Description:

Office Services Team Overview

PIMCO's Office Services team aligns and maintains support services to provide "white-glove" level services to all areas of the firm.

Daily Responsibilities

  • Hands-on management of all aspects of facilities for PIMCO's EMEA office locations (London, Dublin, Luxembourg, Paris, Munich, Zurich, Milan, Madrid) including furniture installs and reconfigurations, employee relocation, HVAC control & maintenance, and all facilities-related vendor management.
  • Develop and improve procedures related to building and FF&E maintenance.
  • Ensure security systems and processes provide protection for employees, clients, guests, systems, and client information.
  • Provide ongoing oversight of security procedures.
  • Oversee outside facilities-related vendors (security, stationery, supplies, etc.), maintaining contracts and internal policies governing use of these services.
  • Perform ongoing reviews of such services to ensure a consistent, cost-effective and high standard of service delivery.
  • Act as a key point of contact for all building equipment including HVAC, elevators, electrical, as well as outside facilities-related vendors.
  • Assist in the conception and implementation of Office Services policies and procedures and in maintaining and updating these on a regular basis.
  • Develop an in-depth understanding of service personnel duties across alternate PIMCO locations to enable seamless backup coverage.


Additional Responsibilities:

  • Assist with and understand the duties of VP Facilities for the APAC PIMCO offices.
  • Track and act on leasing updates/needs of the various offices as they come due. This would include engaging with local real estate advisors, conducting searches of office space in various locales, creating Executive Office level presentations for approval of new offices/lease extensions, create budget for fit out costs and coordinate design of new/existing offices with PIMCO's global design firm.


Position Requirements:

  • Previous experience in a facilities-management role and an understanding of building security and facility operations.
  • Ability to interface effectively and pleasantly with all levels of management.
  • Must be able to follow specific instructions and support other staff members as necessary.
  • High school graduate or equivalent GED degree; College degree preferred.
  • Proven project management experience.
  • Exceptional communication skills are required in addition to ability to work across all levels of the organization
  • Microsoft Office competency - Word, Outlook, Excel. AutoCAD experience preferred.
  • Strong process-oriented background with a proven ability to problem-solve and meet strict deadlines
  • Must be able to work independently to complete assignments.
  • Extensive practical experience in the rearranging and reorganizing of commercial office layouts and furniture essential.
  • Occasional travel to alternate PIMCO office sites required.


Benefits:

PIMCO is committed to offering a comprehensive portfolio of employee benefits designed to support the health and well-being of you and your family. Benefits vary by location but may include:
  • Medical, dental, and vision coverage
  • Life insurance and travel coverage
  • R etirement savings, retirement plan, pension contribution from your first day of employment
  • Work/life programs such as flexible work arrangements, parental leave and support, employee assistance plan, commuter benefits, health club discounts, and educational/CFA certification reimbursement programs
  • Community involvement opportunities with The PIMCO Foundation in each PIMCO office

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