Team Assistant

About Columbia Threadneedle Investments

You'll find the promise we make to our clients is the same one we make to our employees: Your success is our priority.

Here, you'll find growth and career opportunities across all our businesses. We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,000 people working together. Our expertise is diverse with more than 450 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies and we have the capability to create bespoke solutions matched to clients' specific requirements.

Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base. We welcome applications from returners to the industry.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Job Purpose Statement

Where you'll fit in & what our team goals are....

As a Team Assistant, you will provide a comprehensive secretarial and administrative support to 2 leaders within the Distribution Services Group, as well as supporting some of the European Country Heads, alongside assisting/covering within the Secretaries when the need arises.

Role Responsibilities

How you'll spend your time ....

• Travel booking; arranging flights and accommodation in line with Columbia Threadneedle travel policies, ensuring approvals are gained where vital and arranging itineraries, documentation, visas etc.
• Office admin duties which include arranging special deliveries & couriers, office supplies and general day to day tasks.
• Collaborating closely with your team and Accounts Payable to prepare/submit expense claims and process external invoices.
• Completing the process for starters and leavers from start to finish. Setting up accounts, systems access, desk set up and new joiner schedules. Ensuring approvals are provided and dealing with any IT related requests.
• Preparation of ad-hoc documents in Word, Excel & PowerPoint. Including the distribution of weekly, bi-weekly updates.
• Working with the marketing team on client events across the region, as well as coordinating ad-hoc department/team events.
• Booking rooms, lunches and arranging video calls where applicable.
• Provide additional support where required, including cover of other PAs. Picking up any administrative elements of the distribution persons you support.
• Ordering stationery and ensuring stock levels are maintained.
• Preparing meeting material, agendas and putting together presentations using PowerPoint as required.
• Ad-hoc duties such as filing, photocopying, and printing.

Key Capabilities

To be successful in this role you will have ....

• Strong administration and organisational skills.
• Intermediate to advance in Office, Word, PowerPoint, and Excel.
• Able to handle confidential and sensitive business and personal information with discretion.
• Flexibility - priorities get changed/added/cancelled at short notice.
• Excellent and effective communication, both written and verbal, at all levels.
• Able to work to tight deadlines and under pressure.
• Acts on own initiative.
• Superb time-management skills to allow for competing priorities.
• Ability to work on your own as well as part of a team.