Executive Assistant - Investment Banking team (maternity cover)

Role Profile: Investment Banking team assistant (maternity cover)

Company: Liberum Capital Limited

Location: Ropemaker Place, Level 12, 25 Ropemaker Street, London EC2Y 9LY

Liberum, a wholly staff-owned investment banking business founded in 2007, has built a reputation in providing an insightful, highly personalised and honest service to our clients. Companies receive unrivalled advisory work from our trusted and experienced banking team. Institutional investors have access to our seasoned equity sales team and highly respected research analysts, along with the best access to corporates, innovators and expert thought leaders. Traders seeking high or low-touch execution from multiple venues with performance benchmarking use our execution services consistently. Liberum's success is a result of our people and the collaborative way we work.

Purpose of the Role:

Liberum is seeking an efficient, motivated assistant to provide comprehensive administration support as a maternity cover to the Investment Banking team of 30. Reporting to the Investment Banking Senior Executive Assistant, the ideal candidate should have experience in a similar environment in a PA, administration or client services position. Working in a busy office, they should have excellent time management, communication and organisational skills, as well as being highly accurate and hardworking. This is a great opportunity to work for a successful and collaborative department in an innovative investment bank.

Reporting to: Investment Banking Senior Executive Assistant

Key Responsibilities

1. Organising travel (flights, trains, cars), accommodation, visas and various logistics for site visits and ad-hoc trips
2. Invoicing, retainers, debtors, outstanding payments and expenses - working closely with the finance team
3. Correlation and preparation of corporate information for management and board meetings
4. Diary management, phone cover and internal and external meetings for the IBK team
5. Client take-on procedures including company searches, background checks and setting up watchlists to comply with required regulations
6. Project managing contact information, marketing events, company announcements, research documents and distribution lists on our internal CRM singletrack system
7. Arranging corporate events including Awards dinners, conferences, PR events and sporting experiences
8. Preparation of presentations, pitches, credentials and marketing documents
9. Collating info for updating and maintaining the Company website,intranet content, case studies and corporate marketing documents with the latest and accurate information
10. Production of internal client broker reports and daily trading alerts
11. Assisting with the development of peer analysis information and shareholder analysis reports
12. Keeping various logs on file (training, call logs, meetings, corporate target lists and pitches)
13. Organising committee meetings and taking minutes
14. General office assistance, ongoing support and liaising with the various departments in the firm

Key Relationships:

Board members and management team

Front and back-office staff

Clients

Skills, Attributes and Credentials

• Previous experience supporting a similar team within Financial Services, Banking or Professional Services
• Well-presented and hard-working to a high-quality threshold with an ability to deal with all levels of seniority
• Outgoing, team player and able to interact with colleagues across the different departments and provide exemplary support to the team (and others where needed)
• Able to make difficult decisions in highly pressurised situations and cope well under stress
• Flexible approach to tasks and workload (working some out of hours as and when required)
• Demonstrates a proactive and innovative attitude to tasks with a can do attitude
• Effective at multi-tasking and managing own time effectively within a busy office
• Prioritise efficiently key tasks and heavy workloads to meet strict deadlines
• Proficient with Microsoft Office and good general IT skills
• Excellent written and verbal communication
• Detail oriented and logical

Employment Terms

• Contract - approx. 12 months cover
• 40 hours per week 830 - 530pm based in the City of London
• 25 days holiday pro-rata
• Competitive salary + discretionary bonus
• Contributory pension scheme with employer matching, with Hargreaves Lansdown
• Comprehensive private medical and rewards scheme with Vitality
• Access to discounted gym memberships with Virgin, PureGym or Nuffield
• Group life insurance and income protection cover
• Access to staff discounts, car leasing and cycle to work schemes
• Access to mental health and wellbeing resources
• A great open plan working environment with a great team
• Involvement in the Company's Charitable Foundation

Why join Liberum:
Our culture is inclusive, collaborative and welcoming. Personal development is important to us, and we therefore support the growth of our people through training and mentorship programmes. We care about the well-being of our employees, offering an extensive range of family-friendly and wellness benefits to support them during their working day and beyond. Our success hinges on the character of our staff, and to that end, we welcome diversity of thought and are resolutely committed to equal opportunity at all levels of the business. As our workplace culture is one of shared responsibility, we pride ourselves on being 100% employee-owned, thereby empowering our people to have an impact on how the business performs and rewarded accordingly.